Johns Creek CARES 
Vulnerable Populations Grant Program


In March 2020, the President signed into law the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). The CARES Act established the $150 billion Coronavirus Relief Fund and were distributed based on population. In partnership with Fulton County, the City of Johns Creek’s pro rata allocation of the CARES Act funds is $3,528,706.

On November 2, 2020, the City Council reached consensus to create the Johns Creek CARES Business Grant Program to distribute $2,700,000 in emergency relief funds to support the Johns Creek businesses hardest hit by the COVID-19 pandemic and set aside $300,000 of the emergency relief funds to assist Johns Creek residents suffering significant hardship due to the economic impacts of the COVID-19 pandemic by extending financial support to not-for-profit organizations that offer programs assisting those in need. This program (the Johns Creek CARES Vulnerable Populations Grant Program) is intended to assist not-for-profit organizations in providing services to individuals that have been negatively impacted by the COVID-19 pandemic. 

The grant funding through the Johns Creek CARES Vulnerable Populations Grant Program is targeted specifically to help Johns Creek residents with overdue rent and mortgage payments, utility assistance, food assistance, or other unforeseen financial / emergency needs directly related to the COVID-19 pandemic. Grants are strictly limited to established not-for-profit organizations that serve Johns Creek residents and are not designed for new programs or start-up efforts. Individuals cannot directly apply for assistance from the City but will be encouraged to connect with the not-for-profit organizations that receive grants through the Johns Creek CARES Vulnerable Populations Grant Program. 
 

Not-for-Profit Organization Eligibility

Eligibility criteria for not-for-profit organizations to apply for funding through the Johns Creek CARES Vulnerable Populations Grant Program are as follows: 
 

1. Existing Not-for-Profit

Organization must have been in operation prior to the COVID-19 pandemic. This program is not designed for new organizations, start-up efforts, or new programs. Acceptable proof of operation prior to the COVID-19 pandemic includes articles of incorporation recorded by the Secretary of State prior to March 15, 2020 and a 2019 business license or a 2020 business license renewed prior to March 15, 2020. 
 

2. Currently Licensed Not-for-Profit

Organization must have a 501(c)3 not-for-profit certification from the Internal Revenue Service, a current 2020 registration with the Secretary of State, a 2020 business license, and be in good standing meaning not be subject to any compliance issues or active judicial proceedings. Acceptable proof of current licensure includes a IRS certification, a 2020 registration with the Secretary of State, and a 2020 business license. 
 

3. Organized Not-for-Profit

Organization must be well-organized in an effort to provide reasonable assurances to the capacity and capability of the organization to effectively and appropriately distribute the grant funding received. Acceptable proof to establish the well-organized nature of an organization will include copies of the organization’s bylaws, organizational chart, dated copies of minutes from the last four board meetings, current approved budget for the organization, and last independent audit of the organization. 


4. Serving Johns Creek Residents

Organization must serve Johns Creek residents. Priority for awards will be given to organizations that have a record of serving Johns Creek residents. Second priority for awards will be given to organizations that have a record of serving Johns Creek residents along with greater Johns Creek / north Fulton / western Gwinnett communities. No funding will be given to organizations whose primary clientele are outside of Johns Creek or areas not immediately adjacent to Johns Creek. 
 

5. Organization Aligned with Program Aims

Organization must have an established program to assist individuals with overdue rent and mortgage payments, utility assistance, food assistance, or other unforeseen financial / emergency needs. The Johns Creek CARES Vulnerable Populations Grant Program funding is targeted specifically to help Johns Creek residents with overdue rent and mortgage payments, utility assistance, food assistance, or other unforeseen financial / emergency needs directly related to the COVID-19 pandemic. 
 

Use of Funds and Program Mechanics

The intended use of the funds and desired program mechanics of the Johns Creek CARES Vulnerable Populations Grant Program are as follows: 
 

1. Memorandum of Agreement

Organizations awarded funding to assist Johns Creek residents through the Johns Creek CARES Vulnerable Populations Grant Program will enter a Memorandum of Agreement with the City to formalize the use of funds and program mechanics. No reimbursement or disbursement of funds shall occur before a Memorandum of Agreement is formally approved by the Johns Creek City Council.
 

2. Expense Timing

The funding can be used to reimburse eligible expenses incurred after March 15, 2020 and through eligible expenses incurred through December 31, 2020. The goal of the grant funding is to have the funds expended by December 31, 2020; however, the City will allow grantees to work into 2021, but no longer than six months after the approval of the program. 
 

3. Eligible Use of Funds

Funding should be used to assist residents with overdue rent and mortgage payments, utility assistance, food assistance, or other unforeseen financial / emergency needs directly related to the COVID-19 pandemic. Examples of eligible expenses include providing direct assistance to individuals in the community who have lost employment since March 15, 2020 or providing direct assistance to individuals that have been financially hindered by reduced working hours since March 15, 2020. The City Manager or designee will provide the final interpretation of eligibility of use of funding. 
 

4. Funds for Individual Assistance

Organizations must use the funding to the benefit of Johns Creek residents. Priority for awards will be given to organizations that will pass through 100% of the grant funding to residents for overdue rent and mortgage payments, utility assistance, food assistance, or other unforeseen financial / emergency needs directly related to the COVID-19 pandemic (as opposed to using the funding to pay for administrative or overhead costs of the organization). Second priority for awards will be given to organizations based on the percentage of the grant funding passed to residents for overdue rent and mortgage payments, utility assistance, food assistance, or other unforeseen financial / emergency needs directly related to the COVID-19 pandemic (with higher priority given to organizations that pass a higher percentage of funding to residents, retaining lower percentages of funding for administrative or overhead costs of the organization).  
 

5. Documentation of Individual Assistance

To ensure appropriate distribution of the grant funding, the City will require grantees of program funding to document the individual assistance provided. The required documentation will include the status of the individual assisted (adult or child), the address of the individual assisted, the amount of assistance provided, the type of assistance provided (rent / utility / food / other – described), short description of type of documentation of need was reviewed substantiating the need, and attestation that appropriate paperwork and or documentation of the need for assistance was reviewed prior to the financial assistance being distributed to the individual.  For example, if providing rent or mortgage assistance, it is anticipated the organization would review the lease and or rental agreement and associated payment information to verify rent or mortgage was paid prior to the pandemic as well as documentation showing rent or mortgage payments is now past due. The organization is also anticipated to substantiate why the rent or mortgage payment has not been paid to substantiate a connection to the COVID-19 pandemic.  
 

6. Maximum Individual Award

Given the $300,000 total of funding available through the Johns Creek CARES Vulnerable Populations Grant Program, individual awards to residents will be limited to $3,000. By limiting the individual award, the City will be able to ensure a minimum of 100 families will be assisted by the funding. 
 

7. Maximum Grant Award

Given the $300,000 total of funding available through the Johns Creek CARES Vulnerable Populations Grant Program, organizations can request up to $300,000 of funding but actual awards will be determined by the City based on the number of eligible organizations that apply and review of the application materials. As described above, organizations awarded funding to assist Johns Creek residents through the Johns Creek CARES Vulnerable Populations Grant Program will enter a Memorandum of Agreement with the City to formalize the use of funds and program mechanics.
 

Application Requirements

1. Complete Application Form 
2. Copy of 2019 business license (or 2020 business license renewed prior to March 15, 2020) 
3. Copy of 2020 business license 
4. Articles of Incorporation recorded by the Secretary of State (prior to March 15, 2020)
5. Internal Revenue Service 501(c)3 certification letter
6. Copy of 2020 registration (or proof of payment) with the Secretary of State
7. Organization’s Bylaws
8. Organizational chart
9. Dated copies of minutes from the last four board meetings
10. Current approved budget 
11. Last independent audit of the organization